Splitting the Window

Word allows you to create split windows, each of which allows you to look at a different portion of your document. You can also use the split windows to view your document in different views. To create split windows, just choose Split from the Window menu. Word places a horizontal split bar on the screen, which can be easily positioned by moving the mouse. When you click on the mouse button, the bar is placed exactly where you clicked.

If you want to cancel the split, simply press Esc before you click the mouse button to place the split bar. Otherwise you will need to remove the split window, as discussed in the next tip.

Removing a Split Window

When you are done working with split windows, there are two ways you can return to a single window. Try either of these methods:

1. Choose Remove Split from the Window menu.
2. Double-click on the split bar.

When you remove the split window, the resulting single window maintains the attributes of the window in which the insertion point is located. For instance, let's say the window above the split bar shows you your document in Normal view, and the one below the split bar shows you your document in Print Layout view. If the insertion point is below the split bar when you remove the split, the resulting single window will be in Print Layout view. However, if the insertion point had been above the split, then the resulting window would have been in Normal view.

Checking for Gender-Specific Grammar

For certain types of writing it is not proper to use gender-specific words. For instance, the needs of your document may require you to use words such as police officer rather than policeman. If you want, you can have Word's grammar checker draw your attention to most gender-specific word uses. To enable this checking, follow these steps:

1. Choose Options from the Tools menu. Word displays the Options dialog box.
2. Make sure the Spelling & Grammar tab is selected.
3. Click on the Settings button. Word displays the Grammar Settings dialog box.
4. Scroll through the Grammar and Style Options list until you find the Style - Gender-specific Words option. Make sure it is checked.
5. Click on OK twice to close both dialog box.
   

Microsoft Excel

Taking a Picture

Excel provides a nifty little tool that allows you to create a picture from a range of cells, from a chart, or from another object in your worksheet. Follow these steps:

1. Select the cells or other object you want a picture of. (If you select cells, they must be contiguous.)
2. Hold down the Shift key as you click the Edit menu.
3. Choose Copy Picture. Excel displays the Copy Picture dialog box.
4. In the top part of the dialog box, specify what you want in the picture.
5. In the bottom part of the dialog box, specify how you want the graphic saved.
6. Click OK

The result is that you now have a graphic in the Clipboard--either a metapicture or a bitmap, depending on your choice in step 5--that you can paste anywhere. Paste it in another workbook, paste it in an e-mail, or paste it in a Word document. You can paste it just about anywhere because it is no longer an Excel object, but an actual graphic.

You should know that if you choose "As Shown On Screen" (step 4) in the Copy Picture dialog box, that doesn't mean that Excel copies the picture exactly as shown. The copied picture will always be at a 100% zoom magnification, regardless of what zoom setting you are using.

Thus, if you are viewing your worksheet at 125% zoom, take a picture of some cells, and then paste the picture back into the workbook, it will look smaller than the rest of your workbook does because of how the picture is capture.